How the known administrative sources of history help is in the study of colonial period
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Administrative data are collected to manage services and comply with government reporting regulations. Because the original purpose of the data is not research, this presents several challenges.
The administrative data only describe the families using a service and provide no information about similar families who do not use a service
The potential observation period for any subject being studied (e.g., a person, a family, a child care program) is limited to the period of time that the subject is using the service for which the data are being collected
Only those services that are publicly funded generally are described in the administrative data. In most states, it would be impossible to rely on subsidy data to learn about non-subsidized forms of child care being used to augment child care that is subsidized
Many variables used in administrative data are not updated regularly, so it is important to learn how and when each variable is collected. For instance, an "earnings" variable in administrative data for subsidized child care generally is entered at the time that eligibility is determined and then updated when eligibility is redetermined. There is no way to know, using administrative data alone, whether the "earnings" amount in the data is a family's earnings in the months between eligibility determination and redetermination
Important variables needed for a particular research study may not be collected in administrative data
Researchers interested in using administrative data for the purpose of research should expect to invest considerable time learning about the details of the administrative data system, the specific data elements being used, the data entry process and standards, and changes in the data system and data definitions over time. It also takes time to transform administrative data into research datasets that can be used in statistical analyses.
The administrative data only describe the families using a service and provide no information about similar families who do not use a service
The potential observation period for any subject being studied (e.g., a person, a family, a child care program) is limited to the period of time that the subject is using the service for which the data are being collected
Only those services that are publicly funded generally are described in the administrative data. In most states, it would be impossible to rely on subsidy data to learn about non-subsidized forms of child care being used to augment child care that is subsidized
Many variables used in administrative data are not updated regularly, so it is important to learn how and when each variable is collected. For instance, an "earnings" variable in administrative data for subsidized child care generally is entered at the time that eligibility is determined and then updated when eligibility is redetermined. There is no way to know, using administrative data alone, whether the "earnings" amount in the data is a family's earnings in the months between eligibility determination and redetermination
Important variables needed for a particular research study may not be collected in administrative data
Researchers interested in using administrative data for the purpose of research should expect to invest considerable time learning about the details of the administrative data system, the specific data elements being used, the data entry process and standards, and changes in the data system and data definitions over time. It also takes time to transform administrative data into research datasets that can be used in statistical analyses.
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