Question

I ɴᴇᴇᴅ ᴄʟᴇᴀʀ Fᴏʀᴍᴀᴛ ᴏғ Fᴏʀᴍᴀʟ ʟᴇᴛᴛᴇʀ.......... Pʟᴇᴀsᴇ ᴅᴏɴ'ᴛ sᴘᴀᴍ........​

Answer 1

Letter writing can be classified into two types:

Informal Letters

Formal Letters

The letters that follow a certain formality and set pattern are formal letters. Such letters are precise, directly addressing the concerned issue and are kept strictly professional in nature. Formal letters are short and to the point. A variety of letters that fall within the category of formal letters are –

Business letters

Official letters

Social letters

Circular letters

Employment letters

FORMAT

Sender’s address

Date

Receiver’s address

Subject

Salutation

Body of the letter

Complimentary closure

Signature line: sender’s name, signature and designation

Sender’s address: One of the most essential components, also known as the return address. It is the mailing address of the sender. The address and contact details of the person sending the letter are written here.

Date: Immediately after the sender’s address comes the date on which the letter is written. Candidates, while writing the letter in the exam, can follow any of the formats to write the dates: DD/MM/YY OR MM/DD/YY.

Receiver’s address: The corresponding address, i.e. the address of the recipient of the mail is written here. Candidates must start with the receivers’ designation followed by the name of the organization and then the full address, Pincode and country (if the information is known).

The subject: This highlights the aim of writing the letter. The subject of the formal letter should be very brief (6 to 8 words) and must be preceded by the word ‘Subject’. The receiver, through the subject, understands the purpose of the letter at a glance.

Salutation: This is a customary greeting to the recipient of the letter. If the name of the recipient is known, the salutation starts with ‘Dear’ followed by Mr/Mrs/Miss, etc. If the person is unknown or even the gender is not known the recipient can be addressed as Dear Sir/Dear Madam.

Body: The most important element of any letter. It furnishes the reason behind writing the letter. For formal letters, candidates should use short, clear, logical paragraphs to state the subject matter. The body of the letter is generally divided into 3 paragraphs:

Introduction that states the main point.

Middle part: Supporting points and details to justify the need and importance of letter writing.

Conclusion: Request for some action or what is expected.

Complimentary Closure: This is to end the letter with respect in a polite manner such as ‘Yours faithfully’, ‘Yours sincerely’, etc.

Signature Line: This is the last part where the sender of the letter signs off with his first or last name. The signature line may also include a second line for the title or designation of the sender.

Answer 2

Format:

1. Sender’s address
2. Date
3. Receiver’s address
4. Subject
5. Salutation
6. Body of the letter
7. Complimentary closure
8. Signature line: sender’s name, signature and designation.

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#Hope it helps...

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