Microsoft word is very powerful .... ..... processor
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Microsoft word is very powerful word processor.
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Powerful word processor tips for better collaboration
Microsoft 365 Team
February 26, 2019
Word processing software is a staple of modern business. And although it’s been around since the ’70s, it wasn’t until the ’80s and ’90s, when computer usage started to rise and the Internet really took off, that it made its way into our daily lives.
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In fact, this new tool – the word processor – transformed everything. It made creating documents less costly (fewer errors, no more typewriter ribbon or correction fluid, and less paper use), changing documents a snap, and it gave you an electronic way to save your files – which meant that you could ditch your filing cabinets and save space, too. But some of us never progressed past using our word processing software like a basic typewriter. And for small businesses that want to work as efficiently as possible, doing so is critical.
So, what’s a company to do? Take a deep dive into your word processing software and learn how to use the tools available. Just a few (and a few tips) that can really make a difference to the way you work include:
Track Changes: These days, collaboration is the name of the game, but when there are multiple people editing a file, even if it’s just one or two, things can get muddied. That’s where track changes come in. Before making changes to a file, the user can turn on track changes, and every edit that’s made will appear in-line in a different color (and usually with the name of the person attached to the change). This way, you can tell who has done what, and talk through the changes should questions arise.
Comments: Like track changes, comments allow multiple people to review a file, but instead of making in-line changes, comments let the reviewer make notes in the file – and those notes are attached to the reviewer’s name. This is especially handy for making suggestions about content direction (like “need more detail on ‘x'” or “would be a great place to include pricing”) or adding information for someone who might post the piece on your website – like “embed link to ‘URL’ here. Comments also give you a great way to call out needs from individual contributors. Something like “Sam: Could really use your insights here” or “JT: Please expand this section with your team’s data” can allow you to give direction in the body of the file to your co-authors.
Cloud Access: By storing your files in the cloud, you can give your entire team access to the information and templates they need to create deliverables that are on brand – without having to reinvent them each and every time. This not only helps your team save time, but because you can simply change the file in the cloud, you can easily ensure that everyone is using the latest files. And, for those truly small businesses, whose owners are the "chief cook and bottle washer" for the entire company, the cloud can be a boon – allowing you to access your files from any device, no matter where you are – and work when, where, and how you want.
Real-time Document Collaboration: If you're using a word processor app to work on a file stored in the cloud or on a shared drive, multiple people can make changes to the document at once – which means that you can improve your team's productivity instantly – just by using this tool. In order to avoid overwriting each other's work during shared editing, authors will be alerted about who's working on the file and where, so they can avoid any missteps.
Research & Lookup: Some word processing software offers lookup and/or research tools that allow you to do digital research on the fly – directly from your document. The lookup feature, gives you the power to learn more about a subject, find definitions, and find other details related to that word or phrase with just the click of a button. Meanwhile, the research feature can help you find related topics and incorporate reliable sources and content into research documents and papers – all from within your word processor. If you're a small business owner, this can be a major win. Because you don't have to be an expert in everything or spend hours researching related subjects, tools like these can help you cultivate an air of authority and save valuable time.
By making the most of the tools available, making collaboration simple and seamless, and giving people throughout your organization access to files and templates in the cloud, your teams can work together more efficiently, reduce duplicate efforts, and become more productive. Best of all, because the word processing software you already have may include these features, it's simply a matter of making use of what you have – rather than investing in an entirely new technology. So, you can save time and money in more ways than one.