What are the different guidelines use for the proper managing of resources?
Answers
Explanation:
Regardless, there are three capabilities every resource management software should include: Capacity and Demand Management: Optimize resource utilization by prioritizing high value work with available resource capacity. Resource Utilization: Ensure that the right resources are available to support your strategic goals.
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Answer:
The Benefits of Enterprise Resource Management
We certainly recognize that resource management is a complex process, especially in an enterprise with shared, geographically dispersed resources. According to The 2017 Project and Portfolio Management Landscape report, almost half of organizations report they are stuck in silos. With so many approaches to work, it should make sense that resource management approaches can also vary. Regardless, there are three capabilities every resource management software should include:
Capacity and Demand Management: Optimize resource utilization by prioritizing high value work with available resource capacity
Resource Utilization: Ensure that the right resources are available to support your strategic goals
Progress and Time Tracking: Ensure that progress can be tracked, which can be especially valuable when using time tracking. Compare planned effort vs. actual effort to improve estimates and better understand where your resources are truly spending their time.
Using an effective enterprise resource management system that delivers these three capabilities will enable your organization to:
Obtain a realistic view of both demand and capacity to deliver
Manage and prioritize work requests and set appropriate expectations with key stakeholders
Determine true resource availability
Put the right resources on the right work at the right time
Understand what roles and/or skill sets to hire to fulfill stakeholder commitments
Increase and improve communication between project and resource managers and team members
Spot problems earlier in the process
Provide objective methods to prioritizing work ensuring demand is balanced against capacity to deliver
Connect strategy to execution
Deliver programs that drive innovation and transformational change
Where to Start with Resource Management Tools
Using the right resource management tools for your organization is essential. Organizations often rely on spreadsheets for resource management because of their ease of use, simplicity, and ability to set up a file quickly. However, keeping multiple or even shared spreadsheets up to date doesn’t scale well and often becomes infeasible.
Using a manual, ad-hoc approach to resource management is labor intensive, leads to inaccurate and stale data, inhibits organizational agility, and produces unrealistic views of demand and capacity. It also fails to account for smaller work items on the demand side during the traditional intake process. For example, having to make a small tweak to something already implemented or helping others on (potentially lower priority) work.
As a result, when starting new work, you may already be behind without knowing it!
Regardless of the approach and tools used, organizations must determine how to balance their resources’ capacity and demand. Here’s a curated list of the top 12 resource management best practices to consider.