Define staffing what is the importance of staffing as a function of management
Answers
Staffing – A Function of Management
Staffing is a critical organizational function which consists of the process of acquiring, deploying, and retaining a workforce of sufficient quantity and quality to create positive impacts on the effectiveness of the organization. It is one of the significant functions of the management.
In an organization, it is the people which carry out the various jobs which are needed for its functioning. They are the most important resource of the organization. They supply the talent, skills, knowledge, and experience to achieve the organizational goals and objectives. In fact the performance of the organization largely depends on the quality of its people. Hence the staffing function of the management is an important function and it involves in the building of the organizational workforce. In staffing, the management is faced with the challenge of not only finding the right person for each job but also to match the personnel with the jobs identified and to provide for their long-range growth and welfare as members of the organization.
Staffing is that part of the process of management which is concerned with acquiring, developing, employing, appraising, remunerating and retaining people so that right type of people are available at the right positions and at the right time in the organization. In the simplest terms, staffing in management is ‘putting people to jobs’.
Staffing apparently cannot be done once and for all, since people are frequently leaving, getting fired, and retiring. Often too, the transformations in the organization generate new positions, and these must be filled. In fact, the process of staffing is also the never-ending process in the organization. The first step in the process of staffing is to understand the job requirements. It is concerned with determining two aspects namely (i) the number, and (ii) the type of personnel required. This can be done by preparing a human resource plan in the organization.
Definition of staffing
Staffing is defined as, “filling and keeping filled, positions in the organizational structure. This is done by identifying work-force requirements, inventorying the people available, recruiting, selecting, placing, promoting, appraising, planning the careers, compensating, training, developing existing staff or new recruits, so that they can accomplish their tasks effectively and efficiently.”
Nature of the staffing function
Importance of staffing
The staffing function is a very important function of the management due to the following reasons.
Staffing helps in discovering and obtaining competent personnel for various jobs.
It helps in the optimum utilization of the human resources.
It helps in developing professionals in every field of organizational activity.
It helps to improve the quantity and quality of the output by putting the right person on the right job.
It helps in developing competencies in the organization to face the challenges.
It helps to improve job satisfaction of the employees and hence their morale.
It facilitates higher productive performance of the organization by appointing right man for right job.
It reduces the cost of manpower by eliminating the wastage of the human resources.
It facilitates growth and diversification activities in the organization.
It provides for the development of the employees and through them it ensures continuous survival and growth of the organization.
Process of staffing function
Staffing helps in getting right people for the right job at the right time. The function of staffing enables the management to find out as to how many employees are needed and with what qualifications and experience.
Staffing contributes to improved organizational productivity. Through proper selection the organization can enhance the quality of the employees, and through proper training the performances level of the employees can also be improved.
Staffing helps in providing job satisfaction to the employees and thus keeps their morale high. With proper training and development programmes their efficiency improves and they feel assured of their career advancements.
Staffing maintains harmony in the organization. Through proper staffing, individuals are not just recruited and selected but their performance is regularly appraised and promotions made on merit. For all these, certain procedures are made and are duly communicated to all concerned. This fosters harmony and peace in the organization.
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