Question

advantages of mail merge

Answer 1

Before I tell you how to use the mail merge feature in MS-Word 2007, Let's take a look first at MS-Word 2007.

What is MS Word 2007?MS-Word 2007 is an essential part of the MS office suite. It is a powerful word processor that can be used to create, save, edit, print, format etc..a document.

Now, What is mail merge? Mail merge is an important feature of MS Word 2007 that is used to send the same piece of text to a lot of people, but, it just changes the name, address, email etc.. of the person, while the main content remains the same.

How to use mail merge? Follow these steps to use mail merge in MS Word 2007....

1. Open MS Word 2007.
2. A Blank document will open.
3. Go to the Mailings Tab in the ribbon. Here, in the start mail merge group, click the Start Mail Merge Drop down arrow and then click Step By step Mail Merge Wizard...
4. A side pane will open. Go through the first 2 steps and in the third step, Select the Type a new list option and then click create.
5. A dialogue box will open. Type the required data and click Ok. It will ask you to save that list. Save it. Then another dialogue will open. Select all the recipients and then click Ok.
6. Then click next. Now, type your letter, leaving spaces for Those feilds which you have entered in the dialogue. Then in those spaces, place the cursor and then click More Items... on the side pane. Do the same process for all fields and then click next.
7. Click next to preview your merged output.

Thanks!

Answer 2

Advantages of mail merge

Explanation:

• It is easy to make changes to a single letter and same changes will happen in every letter.
• Once the merge has been setup , thousands of letters can be produced very quickly.
• Easier to check for grammatical/spelling errors as you need to check and correct at one place only;all letters will show the changes.
• Letters can be personalized.
• A standard letter can be saved and reused.
• The same data source can be reused,thus reducing the risk of errors.